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RULES
1. TITLE The Title of the Society shall be The Dover and East Kent Scottish Society.
2. OBJECTIVES. The objectives of the Society shall be to promote social harmony amongst members,
to promote interest in the History, Literature, Music and Dancing of Scotland and to assist
deserving people of Scottish descent. Political and Religious subjects shall not be discussed.
3. MEMBERSHIP. Ordinary membership of the Society shall be available to persons who are of Scottish
birth or descent and to wives and husbands of such persons. Any person wishing to become
a member shall be proposed and seconded at a Committee or General Meeting.
4. LIFE MEMBERS. The Society may admit Life Members, persons who are of Scottish descent, on payment of one
subscription of ten pounds after ten years membership.
5. ASSOCIATE Associate membership shall be available to persons not qualified for membership in accordance
MEMBERS with rule 3. Any person wishing to be an associate member should be proposed and seconded
at a Committee or General meeting. An associate member shall enjoy the same privileges as
members and be charged the same fees. Associate members may be elected to membership of
the Committee. They may attend the Annual General Meeting and take full part in the proceedings,
except that they will not be eligible to vote on any matter, unless they are members of the Committee.
6. RESIGNATION OF A member may resign at any time by giving notice in writing to the Secretary of the Society,
MEMBERSHIP but no part of the subscription paid by the member shall be returnable.
7. EXPULSION. The Committee may expel or suspend from privileges of membership for such period as they
may decide, any member, who, in the opinion of the Committee has acted in manner detrimental
to the interests of the Society.
8. VISITORS. Every member shall be allowed to introduce visitors subject to such regulations as shall be made
from time to time by the Committee.
9. SUBSCRIPTIONS. The annual subscription shall be £5. The annual subscription shall become due on the 1st April of
each year. Any member whose subscription is one year in arrears after due notice shall cease to
be a member. The first subscription of a new member shall be payable on application for membership.
10. COMMITTEE. a) The affairs of the Society shall be conducted by a Committee consisting of the President,
Vice-president, Secretary, Assistant Secretary, Treasurer and ten other members of the
Society who shall be elected at the Annual General Meeting. A majority of Committee members
shall be of Scottish descent.
b) The Committee shall have power to appoint a member to fill any vacancy until the next
Annual General meeting.
c) Five shall form a quorum.
d) The Committee shall have power to appoint sub-committees, and to co-opt additional
members as they consider necessary.
e) The Committee shall have power to co-opt members of the Society for specific responsibilities.
These members need not be members of the Committee.
f) The Committee shall also be empowered to give financial assistance as they think fit.
11. MEETINGS OF The Committee shall meet as often as may be necessary to examine accounts, to transact
COMMITTEE the business and to arrange and manage the affairs of the society.
12. ANNUAL GENERAL The Annual General Meeting of the Society shall be held in the month of April upon a date and
MEETING time fixed by the Committee for the following purposes :-
a) To receive from the Committee a report, Balance Sheet and Statement of Accounts duly
audited for the preceding financial year,
b) To elect members of the Committee,
c) To elect auditors (minimum of two),
d) To decide upon any resolution which may be duly submitted to the meeting. Ten shall
form a quorum.The President or in his or her absence, the Vice-President, shall preside
at all meetings and shall have the casting vote.
13. NOTICE OF BUSINESS a) Nomination for Committee. All nominations for elected members to the Committee shall
OF ANNUAL be forwarded to the Secretary at least 14 days before the Annual General Meeting and
GENERAL shall be signed by two members proposer and seconder, who have secured the nominee's
MEETING consent to act on the Committee.
b) Resolutions. Any member desirous of moving any resolution at the Annual General
Meeting shall give notice in writing to the Secretary not less that 14 days before the date of
such meeting. Such resolutions shall be signed by two members who are prepared to move
and second it.
c) Change of Rules of the Society. The rules of the Society can be altered or amended only at
the Annual General Meeting after notice of such alteration or amendment signed by three
members has been sent to the Secretary at least 21 days before the date of the Annual
General Meeting. The proposed alteration or amendment shall be notified to each member
along with the notice calling for the Annual General Meeting at least 10 days before the
date of the meeting.
14. FINANCIAL YEAR. The Financial Year of the Society shall end on the 31st March of each year, when the accounts
of the Society shall be balanced and the accounts, as soon as is practicable after the end of the
financial year be audited by the Society's auditors.
15. THE SECRETARY. The Secretary and Assistant Secretary shall conduct the correspondence and shall keep a
minute book of all proceedings of the Society. They shall prepare a yearly report which shall
be read at the Annual General meeting.
16. THE TREASURER. The Treasurer shall collect the subscriptions of members, keep an account of receipts and
expenditure and report balances at Committe Meetings and shall submit a statement, after
audit, to the Annual General Meeting.
17. INTERPRETATION OF The Committee shall be the sole authority for the interpretation of rules and the decision of
THE RULES the Committee upon any question of interpretation or upon any matter affecting the Society
shall be final and binding on the members.
18. OFFICERS. The offices of President and Vice-President shall be available to persons of Scottish birth or
to persons whose Scottish ancestry is not more remote that that of parent.
These are the rules of the Dover and East Kent Scottish Society as at May 2005.
Amendment of 2007, detailed above, par 13,c) applies.
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Rules and Constitution
